Apply to WOPX Associate Coordinator

• Role & Grade: Office Coordinator Associate
• Length of engagement: 3 months at minimum
• Expected start date: Nov 9
• Availability to go to the office 4 days per week (Tuesday to Thursday), but the days can change in case of events at the office.

• Requirements:

  • Facilities Operations: Ensures the office space is well maintained, cleaned and organized.

  • Hospitality Services: Ensuring that kitchens and refreshment areas are fully stocked and in good operational order.  Provide guests with food and beverage when required.

  • Meetings & Events: Assist with logistical elements of the organisation of meetings and events such as liaising with vendors, food and beverage set up, room set up ensuring a smooth experience for hosts and guests.

  • Visitor Management: Greet and welcome visitors ensuring that they are invited and checked in through various systems

  • Administration: Ensure phone calls are answered promptly and open, sort and distribute mail when authorised.

  • Filing & Records Management: Ensure that records are filed correctly and promptly in appropriate systems and locations.

  • Real Estate: Liaise with local building management and other vendors to arrange troubleshooting of problems with physical spaces. 

  • Sustainability: Implement sustainability initiatives in the office under direction. Track and report on sustainability metrics and compliance with environmental regulations under direction. 

  • Budget Management: Maintains records of spend against allocated regional budget. 

  • Executive Support: On an as needs basis, complete tasks for senior leaders including expense processes, calendar management and email inbox management.

  • Logistics: Arrange for package collection and distribution, complete the physical movement of documents and or people to required locations and parties for stamping and or signing.

Core Technical Competencies (what)

• Customer service

• Tech-savvy

• Ability to complete physical labor (lifting and moving)

Core Leadership Competencies (how)

• Problem-solver

• Execution mindset